Meeting Procedure

Written by Rob Unsworth Tuesday, 24 February 2009 09:55

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Meeting Procedure - A quick guide to motions, amendments & debate

TO DO THISYOU SAY THISMay you interrupt the speaker?Is a seconder neededIs your motion debatable?Is your motion amendable?Vote needed?
Introduce new business for discussionI move that ...NoYesYesYesYes
Amend a motion -I move that the motion be amended by ...NoYesYesNoYes
End debate , and bring the matter to a vote I move that the question be now putYesYes, unless Chairman declares otherwiseNoNoYes
Suspend debate on a matter for the present meetingI move that the meeting proceed to the next business NoYesNoNoYes
Suspend debate on a matter indefinitely or until later in the meeting I move that the question lie on the tableNoYesYesNoYes
Re-introduce debate on a matter lain on the table I move that the question of ... be now raised from the tableNoYesYesNoYes
Adjourn debate on a matter until a leter time or a later meeting I move that debate on this matter be adjourned until ...NoYesYesYesYes
Adjourn a Meeting -I move that this meeting adjourn until ...NoYesYesYesYes
Ensure that a matter is placed on agenda for a later meeting I wish to give notice of motion to be moved (when) that ...NoNoNoNoNo
Draw attention to a breach of procedure Point of Order eg. There is no quorum presentYesNoNoNoNo
Strike out or cancel a motion previously passed I move that we rescind the motion that ...NoYesYesNoYes
Withdraw a motion -I request leave to withdraw the motion NoNoYesNoYes
Have a matter investigated further I move that we refer this matter to a committeeNoYesYesYesYes
Prevent a speaker from continuingI move that the speaker be no longer heard.YesYesNoNoYes